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# Automating Context Reminders Before Meetings (When You're Managing 15 Projects with an ADHD Brain)
- URL: https://thibaultmilan.com/automatiser-les-rappels-avant-les-reunions-efficaces/
- Published: 2025-04-13T13:39:07.000Z
- Updated: 2025-04-13T13:39:07.000Z
- Description: How to automate meeting context reminders to stay focused and efficient, even with a packed schedule.
- Author: Thibault Milan
- Tags: productivity, ADHD, n8n workflow, neurodivergence, #Import 2026-06-21 19:35
As a neurodivergent person with an **ADHD profile**, one of my biggest challenges at work isn't skill or motivation — it's **managing attention and cognitive load**.
Each week, I juggle **over fifteen different projects**, spread across multiple clients and agencies. Even when I’ve prepared my meetings in advance, I often find myself wondering at the last minute:
> “What was that meeting about again? Did I forget something critical? Was I supposed to bring something?”
This need for **last-minute contextual reassurance** is common among people with ADHD: even when everything is in place, the brain seeks to reassemble key details just before an interaction to feel secure. When repeated 5 to 10 times a day, this becomes a serious productivity drain.
👉 If you’re interested in broader strategies for managing meetings with ADHD, I also wrote about that here: [Mindful meeting management: planning meetings with ADHD](https://thibaultmilan.com/blog/2024/11/21/mindful-meeting-management-planning-meeting-with-adhd/)
## 🤖 Automating Away the Friction
Rather than creating more reminders or to-dos for myself, I built a small **automated workflow using n8n**.
It helps **relieve the mental load** of having to chase context manually.
## 🎯 The Goal
> Automatically send a short message to the organizer of meetings **without a description**, **where I’m just a participant**, the **day before** the meeting.
## ⚙️ How It Works
[](https://thibaultmilan.com/img/2025/04/Screenshot-2025-04-13-16.37.47.png)
Here’s how the **n8n workflow** is structured:
**Trigger every morning at 7:30am**
→ To scan for the next day’s meetings.
**Read my Google Calendar**
→ Retrieve all events between tomorrow 00:00 and 23:59.
**Smart Filtering**
→ Keep only meetings:
\- where I’m **not the organizer**,
\- that are **non-recurring** (to avoid weekly check-ins),
\- that have **no description** (since the description usually provides enough context).
**Send an automatic email to the organizer**
→ Politely asking for a bit of context if it hasn’t been shared yet.
**Send a Telegram notification to myself**
→ So I know the message went out.
## 📧 Sample Email Sent
Here's the automated message my colleagues receive:
```html
Hi there 👋🏻
🤖 I'm Thibault’s friendly email bot, reaching out to gather a bit of context about our upcoming meeting — it seems there’s no description provided.
If the title is self-explanatory, feel free to ignore this message. But if it’s just a project or client name, a short overview would be super helpful 🙏
Thibault is currently juggling meetings across ~15 different clients for various agencies, so a quick reminder of what this one’s about would make his prep much smoother ✨
Thanks a lot in advance!
– Thibault’s email automation bot 🤖
```
## 🎁 Benefits
- ✅ Less mental overhead
- ✅ Lower risk of forgetting something important
- ✅ No more procrastination about reaching out
- ✅ Better mental readiness for meetings
## 💡 What About You?
If you’re neurodivergent — or simply juggling too much context — this kind of automation can **make a real difference in your daily comfort**.
I’d be happy to share the full n8n workflow or help you adapt it to your stack (Slack, Outlook, Notion, etc.). Feel free to reach out!